The Treasurer is critical to the financial health and ability to continue the work of Indigenous Pride LA (IPLA) and in order to successfully support the Executive Committee.

Individuals from American Indian, Alaska Native, First Nations, Métis, Inuit, Indígena, Pueblos Originarios, Pasifika, Aboriginal and Torres Strait Islander, Indigenous Asian, and Indigenous African communities are strongly encouraged to apply.

Qualifications

• Active member of the Board in good standing (have attended at least 3 consecutive meetings or at least 80% of all meetings in one planning cycle).

• Critical Thinking - You should have the ability to appraise IPLA's financial standing, policies, and procedures in order to make recommendations regarding the financial decisions that will be made.

• Aptitude for Organization - All good treasurers possess excellent organizational abilities. The Treasurer will keep accurate and impeccable records.

• Strategic Planning - The ability to synthesize cause and effect scenarios (with regard to potential financial decisions the organization will make) is necessary for a treasurer to accelerate their organization's growth and future success.

• Creativity - When it comes to generating funds and cutting expenses, new ideas and creativity are key in an ever-changing and developing organization.

• Clear Communication - In one sense of the position, treasurers act as financial ambassadors on behalf of the rest of the board. It is essential that an organization's treasurer be able to communicate complex financial concepts in easy-to-understand, jargon-free, layman's terms.

• Basic Accounting Skills – Have basic accounting skills, but an aptitude to learn more.

Responsibilities

1. Preparing a Budget

   1. The budget is the foundational document of IPLA.

   2. The treasurer should insist on putting together a budget before beginning of the planning process of IPLA Annual event. The budget should include all expenses, even small administrative expenses. In addition to budgeting, treasurers work with the Executive Committee and grant writer to provide advice regarding potential opportunities, risks and tax implications of future financial plans. They might also be consulted regarding grants, proposals, investments and plans regarding unexpected funds and/or cash flow shortages.

2. Reporting Financial Information

   1. Prepare financial report before each meeting. This financial report should include the starting and ending balances of any accounts. Any money collected should be covered, and bills paid should be listed. The financial report should be easy to understand, and the treasurer should be open to answering questions about it.

3. Preparing a Successor

   1. When a new treasurer is elected, the current treasurer needs to prepare that person by explaining the record-keeping process and letting the successor get a look at all of the information

The Secretary is crucial to the smooth running of the Executive, Special Committee and General Committee meetings. This involves activities before, during and after Committee meetings.

Individuals from American Indian, Alaska Native, First Nations, Métis, Inuit, Indígena, Pueblos Originarios, Pasifika, Aboriginal and Torres Strait Islander, Indigenous Asian, and Indigenous African communities are strongly encouraged to apply.

Qualifications

• Active member of the Board in good standing (have attended at least 3 consecutive meetings or at least 80% of all meetings in one planning cycle).

• Understand and have an interest in the Board’s roles and responsibilities, including the relationship with the Board Members, Community Partners, and the Fiscal Sponsor.

• Able to interact effectively with people from diverse social, economic, and cultural backgrounds.

• Demonstrates sensitivity to the needs of Two-Spirit and Indigenous people in Los Angeles County.

• Demonstrates communication skills, including a willingness to speak in front of committees, encourage and motivate others, exercise diplomacy and tact, and a willingness to delegate responsibilities. Experience with group facilitation preferred, but not required.

Responsibilities

Before the Meeting

• Consult with the Chair and Vice Chair on the order of business for the meeting, and the way in which it should be dealt with on the agenda. Decide what business requires discussion and what requires a decision by the Executive Committee;

• Ensure that the notice of the meeting is given, that suitable accommodation is arranged and confirmed, and that copies of the agenda is prepared;

• Circulate to all members (a) any papers to be discussed at the upcoming meeting and (b) a copy of the agenda, minutes of the previous meeting; and

• Make sure that any reports or information requested at the last meeting is available or that there is a good reason why not.

At the Meeting

• Arrive in good time before the meeting with the minutes and with all the relevant correspondence and business matters for that meeting, in good order. Record the names of those who are present, and convey and record apologies received from those who are absent;

• Read the minutes of the previous meeting, and if they are approved, obtain the Chair's signature on them;

• Report on action or matters arising from the previous minutes. Read any important correspondence that has been received;

• Take notes of the meeting, recording the key points and making sure that all decisions and proposals are recorded, as well as the name of the person or group responsible for carrying them out. Make sure action points are clear; and

• Make sure that the Chair and Vice Chair are supplied with all the necessary information for items on the agenda, and remind the Chair and Vice Chair if an item has been overlooked.

After the Meeting

• Prepare a draft of the minutes and consult the Chair and Vice Chair for approval;

• Send a reminder notice of each decision requiring action to the relevant person; this can be done by telephone, or by an ‘action list' with the relevant action for each person duly marked; and

• Promptly send all correspondence as decided by the Executive Board.

The Member-at-Large is vital to the diverse representation and operational flexibility of Indigenous Pride LA (IPLA). This role ensures that the Board remains connected to the community’s needs and provides the necessary support to execute the organization’s mission and annual events.

Individuals from American Indian, Alaska Native, First Nations, Métis, Inuit, Indígena, Pueblos Originarios, Pasifika, Aboriginal and Torres Strait Islander, Indigenous Asian, and Indigenous African communities are strongly encouraged to apply.

Qualifications

• Active member of the Board in good standing (have attended at least 3 consecutive meetings or at least 80% of all meetings in one planning cycle).

• Community Advocacy – You should have a deep commitment to the Two-Spirit, Indigiqueer, and Indigenous LGBTQPAI+ community and the ability to represent their interests during board discussions.

• Adaptability – As a Member-at-Large, your tasks may shift based on the organization's current projects. A "can-do" attitude and willingness to step into various roles (e.g., volunteer coordination, outreach, or logistics) are essential.

• Collaborative Spirit – The ability to work effectively within a team and support the specific mandates of the Executive Committee (Chair, Vice Chair, Treasurer, Secretary) while providing independent perspectives.

• Reliability – Consistency is key. You must be dependable in completing assigned tasks and showing up for both board meetings and community events.

• Clear Communication – You act as a bridge between the board and the community. It is essential to listen to community feedback and relay it to the board accurately and respectfully.

Responsibilities

Organizational Support & Liaison: The Member-at-Large serves as a flexible resource for the board.

• They often serve as a liaison between the Executive Committee and general volunteers or sub-committees.

• They provide "boots on the ground" support during IPLA Annual events, assisting with setup, teardown, or real-time problem-solving as needed.

Governance & Decision Making: While they do not hold a specific officer title, the Member-at-Large has full voting rights and a voice in all major decisions.

• They are expected to review all board materials, budgets, and proposals prior to meetings to participate in informed voting.

• They offer diverse viewpoints to prevent "groupthink," ensuring that the board’s decisions are inclusive and reflective of the broader Indigenous Pride community.

Special Projects & Committees: The Member-at-Large often takes the lead on ad-hoc projects that fall outside the duties of the Executive officers.

• This may include chairing a specific subcommittee (e.g., Entertainment, Fundraising, or Youth Outreach).

• They assist the Secretary with community outreach or the Treasurer with grassroots fundraising efforts when extra capacity is required.

• Preparing a Successor: When a new Member-at-Large is elected, the current member should mentor them by sharing institutional knowledge, introducing them to key community partners, and explaining the ongoing projects they have been managing.